Alumni & Events Administrator

Location: Windsor – Hybrid (2 days a week)

Our client is UK-based charitable organisation dedicated to developing exceptional leaders across sectors such as business, government, education, and the third sector. Known for delivering high-impact leadership development programmes, the organisation is entering a period of expansion and increased activity.

Programmes and events are held both online and in prestigious in-person venues, including historic locations in Windsor.

Role Overview

The Alumni & Events Administrator will provide essential support for the delivery of leadership programmes and alumni engagement events. The role involves both virtual and on-site coordination, working closely with the Alumni Relations Manager and programme managers to ensure smooth operational delivery and accurate data management.

Ideal for a detail-oriented and organised individual with experience in administration or events, particularly within a values-led or non-profit setting.

Key Responsibilities

• Coordinate administrative tasks related to leadership and alumni events (online and in-person)
• Maintain and update alumni records in the organisation’s database
• Support event logistics, including attendee lists, invitations, and follow-up communication
• Provide technical support for virtual events using platforms such as Zoom or Microsoft Teams
• Liaise with internal teams to ensure the smooth running of programmes and alumni activities
• Contribute to general administrative support as directed by the Leadership Development Director

Requirements

• Experience in administration, event coordination, or alumni relations
• Strong organisational skills with excellent attention to detail
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Familiarity with online event platforms (e.g., Zoom, Microsoft Teams)
• Effective written and verbal communication skills
• Ability to work both independently and as part of a team
• Willingness to work on-site at events and from the Central Windsor office as required

Technology & Tools

• CRM/database management experience preferred
• Microsoft Office Suite
• Online conferencing tools (Zoom, Microsoft Teams)
• Salesforce (advantageous but not required)